How to Request Open Records
To request open records from the Trinity River Vision Authority (TRVA), fill out this form and click “Submit” or submit by mail or fax. Provide a detailed description of the records requested and include the name, address, and a daytime telephone number of the person making the request. Requests submitted after 5 p.m. Monday through Thursday will be considered as received on the next business day. Requests submitted after 4:30 p.m. on Friday will be considered as received on the next business day.
By Mail: Trinity River Vision Authority,
Attn: Open Records Request
P.O. Box 4508
Fort Worth, Texas 76164
By Fax: 817-877-5137
What You Need to Know about Open Records Requests
(information taken from the Office of the Attorney General website)
- Your request must be in writing. Only written requests trigger a governmental body’s obligation under the Public Information Act.
- Your request should be for records that are already in existence. Governmental bodies are not required to answer questions, perform legal research, or comply with a continuing request to supply information on a periodic basis as such information is prepared in the future.
- The Public Information Act allows governmental bodies to set a charge for providing copies of public records.
What Requestors Can Expect After a Request is Made
- The governmental body must “promptly” produce public records in response to your request. “Promptly” means that a governmental body may take a reasonable amount of time to produce the records, which varies depending on the facts in each case. The amount of records you have requested is highly relevant to what makes a reasonable response time. Please note that TRWD is required to give a response to written requests for records within ten business days. This response may range from providing the requested records, seeking clarification of the request, certifying to a date that the records could be produced or seeking an Attorney General opinion. If clarification is sought, please note that a request for information is considered withdrawn if the requestor does not respond in writing to the District’s written request for clarification or additional information within 61 days.
- The Public Information Act prohibits the governmental body from asking why you want the records you have requested. The governmental body may, however, ask you to clarify the request if it is uncertain as to what you want, and it may discuss with you how the scope of your request may be narrowed if you have requested a large amount of information.
- If the governmental body wishes to withhold any of the information requested, it must:
- Seek an attorney general decision within ten business days of its receipt of the request and state the exceptions to disclosure that it believes are applicable. The governmental body must also send you a copy of its letter to the attorney general requesting a decision within ten business days. If the governmental body does not notify you of its request for an attorney general decision, the records you requested are generally presumed to be open to the public.
- Within 15 business days of receiving your request, the governmental body must send the attorney general its arguments for withholding the requested information and copies of the records that were requested. You are entitled to receive this notice; however, if the letter to the attorney general contains the substance of the information requested, you may receive a redacted copy of the letter. If the governmental body does not timely request an attorney general decision, notify you that it is seeking an attorney general decision, and submit to the attorney general the records you requested the record is generally presumed to be open to the public.
- If an attorney general decision has been requested, you may submit your written comments to the attorney general stating any facts you want the Open Records Division to consider.